As a responsible business entity and a company engaged in various services and businesses utilizing the internet, we recognize that the protection of personal information is our top priority. In pursuit of this, we have established a "Privacy Policy" and all our officers and employees are committed to following this policy, striving for the proper handling and management of personal information, and continuously improving our practices.
In compliance with the Personal Information Protection Act, which came into effect in April 2005, Grand Design Co., Ltd. (hereinafter referred to as "our company") will adhere to "JIS Q 15001 and Laws and Regulations related to Personal Information Protection" to formulate the "Privacy Policy" to ensure that our company remains a trusted enterprise.
Furthermore, all officers and employees of our company commit to "understanding" and "thoroughly implementing" this policy and declare the establishment, implementation, maintenance, and "continuous improvement" of a management system for personal information protection to achieve the realization of personal information protection.

1. Approach Policy

Our company shall comply with laws, government guidelines, and other standards, in addition to the matters specified in this policy, regarding the appropriate protection and use of personal information, and will protect all personal information, including customer personal information, and strive for its appropriate use for the intended purpose. Furthermore, to appropriately respond to the progress of informatization, our company will make continuous efforts to improve the management system and initiatives related to personal information.

2. Purpose of Use

Our company will clarify the purposes of use for the personal information it collects and will notify customers of these purposes. Unless otherwise provided by law, etc., personal information obtained will be used within the scope necessary to achieve the purposes of use. Our company will not engage in any use beyond the scope necessary to achieve the purposes (unintended use). In addition, to prevent unintended use, appropriate management measures will be taken.

3. Proper Collection of Personal Information

Our company will collect personal information through fair and just methods within the scope necessary to achieve the purposes specified in 2..

4. Third-Party Provision of Personal Information

When our company requires the provision of personal information, it will adhere to the personal information protection management system in accordance with the "Requirements for Personal Information Protection Management System," obtaining the consent of the individual and conducting rigorous management.

5. Security and Proper Management Measures for Personal Information

Our company conducts educational and awareness-raising activities for employees and assigns responsible managers for each department handling personal information, establishing regulations for handling and ensuring appropriate management. Furthermore, our company strives to prevent and rectify unauthorized access, loss, destruction, alteration, leakage, loss, and damage to personal information through the implementation of reasonable technical measures. Our company also ensures appropriate supervision of subcontractors when entrusting personal information.

6. Procedures for Disclosure Requests

Our company will appropriately handle procedures related to disclosure requests as required by law. If you wish to request the disclosure of your own information, we will respond within a reasonable timeframe and scope after confirming your identity.

7. Handling of Complaints and Consultations

Our company accepts complaints and consultations from individuals regarding the handling of personal information and will respond promptly and appropriately.

Enacted: March 1, 2005
Revised: May 19, 2021

Grand Design Co., Ltd.
CEO Kazuya Ogawa

Contact Information for Inquiries Regarding Personal Information Protection Policy

1-5-7 Grand Design Park Building, Nishi-Azabu, Minato-ku, Tokyo 106-0031
Grand Design Co., Ltd.

Personal Information Protection Manager: Hajime Fukami
TEL:03-6434-9500
FAX:03-6434-9508
E-Mail:privacy@gd-c.com

Reception Hours: Mon-Fri 10:30 AM - 5:30 PM (Excluding Sat, Sun, holidays, and December 30 to January 3 during the New Year period)
Please note that the personal information you provide will only be used for the purpose of responding to inquiries, consultations, complaints, and related business activities.

About the Handling of Personal Information

Management and Administrator of Personal Information

Our company appoints individuals with responsibilities and authority for the implementation and operation of the handling of personal information as administrators. These administrators are at the center of our efforts to protect personal information through education and audits in an organized manner.

The administrators for our company's personal information are as follows:

1-5-7 Grand Design Park Building, Nishi-Azabu, Minato-ku, Tokyo 106-0031
Grand Design Co., Ltd.
Personal Information Protection Manager: Hajime Fukami
Contact: TEL: 03-6434-9500 FAX: 03-6434-9508
E-Mail:privacy@gd-c.com

Purposes of Use of Personal Information

Disclosure of held personal data and purposes of use based on Article 18 and Article 27 of the Personal Information Protection Act

1. Personal Information Regarding Customers

• Sale of products, proposal or provision of services
• Provision of information, advertising materials, etc., for products and services
• Provision of maintenance and support services
• Contact, cooperation, negotiation, contract fulfillment, contract claims, etc., with customers
• Delivery of prizes to winners
• Delivery of email newsletters to customers
• Implementation of business related to the above

2. Personal Information Regarding Business Partners

• Contact, cooperation, negotiation, contract fulfillment, contract claims, etc., with business partners
• Implementation of business related to the above

3. Personal Information Regarding Shareholders

• Information disclosure, distribution of materials, communication, etc.

4. Personal Information Regarding Individuals Wishing to Join Our Company

• Contact, provision of information, and recruitment selection

5. Personal Information Regarding Employees

• Labor management and personnel management of employees for the legitimate operation of our company's business
• Labor safety management of our employees (health examinations, etc., based on the Labor Safety and Health Act)
• Provision of welfare benefits
• Notification to various government agencies for tax processing, etc.
• Other purposes reasonably necessary for the operation of our company's business

Optional Nature of Providing Personal Information and Consequences of Non-Provision

Providing personal information is optional. Please note that if you choose not to provide personal information, we may not be able to provide services or respond to inquiries, among other things.

Disclosure of Personal Information

Except in the following cases, we will not provide personal information to third parties without obtaining consent:

• When required by laws and regulations
• When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the individual's consent
• When it is especially necessary for the improvement of public health or the healthy upbringing of children, and it is difficult to obtain the individual's consent
• When it is necessary to cooperate with national agencies, local governments, or individuals commissioned by them in carrying out tasks prescribed by laws and regulations, and obtaining the individual's consent may hinder the performance of such tasks

Outsourcing of Personal Information

Our company may outsource the processing of personal information. When outsourcing, we will limit it to cases where the contractor meets our established criteria, can handle personal information securely, and will enter into contracts regarding the confidentiality and other aspects of personal information.

Security Control Measures for Personal Information

In addition to regularly conducting educational and awareness-raising activities for the protection of personal information among our employees, we appoint a person responsible for the management of personal information in each department that handles personal information, and strive to manage such information in an appropriate manner. In addition, we will take reasonable technical measures to prevent and correct unauthorized access to, loss, destruction, falsification, leakage, loss, or damage of personal information.

Contact for Complaints Regarding the Handling of Personal Information Subject to Disclosure

The contact for complaints is the same as the contact mentioned above.

Procedures for Responding to Requests for Disclosure, etc., of Personal Information Subject to Disclosure

If we receive a request for disclosure, etc. (notification of purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, elimination, and suspension of provision to third parties) of personal information subject to disclosure in our possession, we will disclose such information to a reasonable extent (the same applies to disclosure of records provided to third parties). Please contact the above office.

If we do not comply with a request, we will promptly explain the reason for our decision.

[Guidance on Procedures for Requesting Disclosure of Personal Information, etc. ]

To request disclosure, etc., of personal information, you must submit the following documents (1) and (2) and pay a fee (3).

(1) Our designated request form
Please contact the following inquiries, obtain the "Request for Disclosure, etc., Submission Form," and complete the necessary information.

(2) A document that can confirm your identity
Choose one of the following:

• A copy of your driver's license
• A copy of your passport

Or two of the following:

• Original copy of your seal certificate
• Original copy of your resident certificate
• A copy of your health insurance beneficiary's card
• A copy of your pension book
• A copy of a public utility (electricity, gas, water) bill or receipt

The identification documents submitted will be used to verify your name and address. Please be aware that this information will be used to manage your requests and their status. You may redact any other information present on the identification documents.

If a representative requests the disclosure of personal information on behalf of the individual, please provide documents confirming the identity of the individual and a letter of proxy.

(3) Fee of 1,000 yen (including tax) (Please pay with a fixed-amount postal money order)
However, exceptions apply in the following cases:

• ■ Correction, addition, or deletion of personal information
• ■ Suspension of use, erasure, or suspension of third-party provision of personal information

• Please make the payment using a fixed-amount postal money order with a face value of 1,000 yen, which is available at post offices. Note that there is a 100 yen issuance fee for the 1,000 yen fixed-amount postal money order.
• Leave the "Designated Recipient's Address and Name" section of the fixed-amount postal money order blank.

(4) Submission Method
Once you have gathered the necessary documents, please send them to the contact point for inquiries regarding our company's personal information protection policy via mail. Please note that we cannot accept requests made in person at our office.